Health & Safety

RSR Health & Safety

The health and safety of all visitors to Rotary Scout Reservation is always a top priority.  To ensure the best quality care for all Scouts, Leaders, and visitors, all illnesses and injuries must be brought to the attention of the Health Officer as soon as detected.  If further medical attention is warranted, RSR has established close relationships with Empire Ambulance and Samaritan Hospital in Troy.All medical information provided to Rotary Scout Reservation will be guarded with respect to the privacy of the individual.  All medical documents are locked in the Health Lodge for the Health Officer’s reference and returned directly to the Scoutmaster at the end of the week.  Relevant medical information will be shared with responsible staff only when necessary and in conjunction with the parent’s wishes.

Please note, all medications brought to camp must be provided in the original, labeled container.

Annual Health & Medical Record

All campers must provide a complete, signed copy of the BSA Annual Health & Medical Record upon arrival at camp.  Please distribute the new form to all camp participants, including adult leaders who will be staying at camp.  This form is mandatory for camp participants and must be completed by a licensed health care provider.

Who is required to provide a medical form with proof of physical exam?

  • Anyone (youth or adult) whose stay in camp lasts longer than 72 hours.
  • Anyone (youth or adult) who wishes to participate in Aquatics or COPE & Climbing activities, regardless of overall length of stay in camp.  No buddy tag will be issued for swimming or boating activities without a signed medical form on file.

Adults remaining in camp for an extended period of time, but less than 72 hours, are asked to complete and submit at least parts A & B of the medical record.  This includes a health history and emergency contact information that may be completed by the participant and does not require a physical exam.

What do you need to know about the form?

  • It is valid for only one year, and requires an annual physical exam.
  • It requires a parent’s signature for all those under the age of 18.
  • It includes the personal standing orders for medication use at camp.
  • It includes a hold harmless agreement and talent release form that must be reviewed by the parent.
  • It includes height and weight guidelines for certain Scouting activities.  Please note that these guidelines are designed to restrict participation in high adventure activities where quick access to emergency medical care is limited.  Failure to meet these standards will not restrict an individual’s ability to attend summer camp at RSR.
  • New York State law requires that accurate dates be provided in the immunization record.  “Up to Date” is not an acceptable record.

Please ensure that all families receive copies of the new Medical Form well in advance of your attendance at sumer camp, so that the annual physical may be completed and properly documented before your arrival.

Download here: BSA Annual Health & Medical Record


Sunday Check-In Procedures

In order to help expedite the medical re-check process as much as possible upon arrival to camp, please follow these helpful guidelines:

  • Collect and review all participant medical forms several weeks before camp.
  • Ensure that all forms are complete, including immunization dates, parent’s signature, and physician’s signature indicating completion of physical exam within one year.
  • Do NOT collect medical forms in a binder with plastic sleeves.  Keep all forms loose.
  • Upon arrival, do not carry medical forms to the office with Scoutmaster during check in.  Send forms directly to the campsite with the Scouts and another adult.
  • Upon arriving in the campsite, direct Scouts to gather any medications they brought with them.
  • Proceed with Staff Guide to the medical officer for medical re-check.
  • Gather Scouts away from the pavilion to allow for private medical conversations.
  • Line up Scouts in alphabetical order with medical form and medications (if any) in hand.
  • As each Scout is called forward, prepare the next to move up.
  • Remind the Scouts to hold onto their buddy tags until the reach the waterfront.
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